Avoid carrying paper documents and attending in-person tournament registration check-ins or emailing files to the organizer.
The whole process can be done online in 3 easy steps:
Log in to TeamTracky on your desktop, select “Tournaments” from the menu, then click “Share Documents.”
Click the [Add New Tournament] button.
1) Select a Tournament from a List of Affiliated Organizers
Select your state, then select an affiliated tournament from the list.
Finally, select your age group.
2) Build Your Roster
Click the [Select Players] button and add the players who will join the tournament.
If you have guest players, click the [Add Guest] button and fill in his/her info in the form that appears next. You can add or remove players or guests at any time.
3) Select which Team and Member Files to Share
Check which team or member files you want to share with the tournament organizer from the two lists, which show all the existing team or member files you or your team members previously uploaded. You can add new team or member files on the spot at any time.
Upload member birth certificates, medical release forms, and other documents ONCE and use for many tournaments.
Optionally, fill in the Step 4 details to send an email to the tournament organizer.
Click the [Submit Tournament Documents] button and your documents are ready to be shared with the tournament organizers. You can change any info after submitting by loading the tournament and performing Steps 2 and 3 again.
Only the affiliated tournament organizer will be able to view the files you are sharing via a secure, login-protected portal.
Documents will be shared until the day after the tournament ends. The tournament organizer won’t be able to able to see your team files after that day.
If, at any time, you want to stop sharing your documents, open the tournament and click the [Stop Sharing Documents] button. If you want to share documents again, you have to follow the steps above again.
Never share documents that contain sensitive or private data.